Privacy Policy

Last updated: 25 May 2018 00:00

Livingston Village Community Education Centre Association (‘we’) take privacy and data security seriously and are committed to respecting and protecting the privacy of anyone using our site and the confidentiality of any information that you provide us with. The purpose of this policy is to set out how we use any personal information that we may obtain from you. We strictly adhere to the United Kingdom Data Protection Act of 1998 and the General Data Protection Regulation (EU) 2016/679 which is applicable from the 25th May 2018.

What personal data we collect and why we collect it

Contact forms

We collect your name and email address in order to respond to your query.

Cookies

Cookie name Purpose Retention schedule Opt-out
_ga Used to distinguish users in Google Analytics. No personal data is passed to Google, only anonymous browsing data. 2 years Opt-out using the instructions provided by Google: https://support.google.com/
analytics/answer/181881
_gat_UA-118813571-1 Used to throttle request rate to Google Analytics. No personal data is passed to Google, only anonymous browsing data. 1 minute Opt-out using the instructions provided by Google: https://support.google.com/
analytics/answer/181881
_gid Used to distinguish users in Google Analytics. No personal data is passed to Google, only anonymous browsing data. 24 hours Opt-out using the instructions provided by Google: https://support.google.com/
analytics/answer/181881
eucookielaw Used to record your acceptance of cookies. 1 year Unable to opt-out since we have no other way of knowing whether you have opted-in to cookies or not.
wordpress_test_cookie Used to check whether your web browser is set to allow, or reject cookies. Removed when you close your browser Unable to opt-out since we have no other way of knowing whether you have opted-in to cookies or not.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We collect anonymous browsing behaviour, such as what pages our users are visiting and for how long, for the purpose of website usability analysis and to improve to our products and services with the intention to improve your website experience. As this data is anonymous, we keep it indefinitely.

Who we share your data with

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

What rights you have over your data

Access your personal data

You can request any one of:

  • confirmation that we hold and process personal data about you
  • a copy of all the personal data we hold about you
  • a copy of our data processing policies, which covers:
    • the purpose of the processing
    • categories of data
    • recipients or categories of recipients to whom the data has been or will be disclosed
    • retenion periods of that data
    • the existence of your rights to update and remove, restrict processing of, or object to the processing of, that data
    • your right to lodge a complaint with the ICO
    • where data was obtained from a third party, any available information as to their source
    • the existence of automated decision-making including profiling
    • where data has been transferred, information on the safeguards relating to that transfer

Update your personal data

You can request to update any of the personal data we hold about you at any time.

Remove your personal data

You can request to remove any of the personal data we hold about you at any time. If we have an active contract, such as an online order that isn’t complete yet, we will retain your personal data relating to that contract until it is completed.

Restrict processing of your personal data

You can request to restrict processing of the personal data we hold about you at any time. This may affect our ability to fulfil contracts, orders or services we have with you.

Object to the processing of your personal data

You can register your objection to the processing of the personal data we hold about you at any time. This may affect our ability to fulfil contracts, orders or services we have with you.

Port your personal data

You can request we port the personal data we hold about you at any time. Only where technically feasible, you can request that we send that data directly to someone else. For this, we will need details on how they expect to receive the data. If not technically feasible, we will provide you with an alternative.

Any request to exercise your rights summarised above should be sent to:

admin [at] lvceca.org.uk

These requests are free of charge, unless the request is clearly unfounded, excessive or repetitive. In these cases, we may charge a reasonable admin fee or reject the request. We’ll respond to your request within 1 month, unless we inform you otherwise. We will likely ask you for verification of your identify to ensure we keep your personal data secure and private.

If you have concerns about the way we’re handling your personal data or the response to any requests you have made to us about your personal data, you have the right to raise a complaint with the supervisory authority, the Information Commissioner’s Office (ICO), by visiting their website: https://ico.org.uk/make-a-complaint/. However, we would like the chance to address any concerns you may have so please contact us in the first instance.

How we protect your data

We endeavour to take all reasonable steps to protect your personal data. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the data we collect from you. However, we cannot guarantee the security of any data that you disclose online and we won’t be responsible for any breach of security unless this is due to our negligence or wilful default.